Records Management
Physical Records, Information and Content Management Services
optimise your records management today
Let us help you identify and manage all your information appropriately. We deliver solutions across both electronic and physical records to help you reduce costs in storage, space and time.
Reduce your administration costs, loss of records and double handling while meeting your retention and disposal requirements.
Secure Local Storage of Physical Records
Digitisation Solutions
Retention and Disposal Schedules
We welcome small or large numbers of items - from one hard-drive to your entire business records inventory. We provide storage for organisations and companies of all sizes.
“Timaru Security Document Storage have recently provided ODL with a secure storage facility for document storage. The service we have received from Denise at Timaru Security has been excellent. Timely document pick up from our premises, accurate documentation of all files in storage in an easy to follow format and easy sharing/access to files in a very timely manner are part of the service. The staff at Timaru Security Document Storage are very easy to contact and very helpful. Highly recommend.”
Physical Records, Information and Content Management
Secure And Local Physical Records Storage
We provide a totally secure service, including transportation and storage facility with experienced licensed staff.
We offer the only dedicated and managed storage facility in South Canterbury. We collect and deliver your records to you, or you can collect from us by arrangement.
Our rigorous and secure processes will give you the peace of mind that comes from entrusting your documents to a dedicated information and records management service.
Secure facility with 24 hour monitored burglar alarm with smoke detection, access control and cctv protection
Protection of business assets in case of a localised disaster, theft or employee sabotage
Better utilisation of your resources - employees and your physical space
Efficient, fast, secure delivery of your records when you need them
Retention and disposal processes to your requirements
Increased efficiency
Retention and Disposal Schedules
We assist your business to know what records and information to keep, and how long they must be kept for.
We create a file schedule recording details of each file when it is stored with us. Each file has a destruction date assigned. You review the schedule annually and confirm destruction as listed or further retention. A copy of the schedule is available for your records.
DIGITISATION SOLUTIONS
We provide scaled digitisation for businesses and agencies wanting to back capture physical records in digital form.
We host or return digital content
After digitisation, original records can be securely stored
At the end of life cycle, as documented in file schedule and reviewed, we can securely destroy
Our services will reduce your costs for local storage or hours tied up in staff time.
Contact us now to discuss your options for optimising your records management.